Company Secretarial services

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The company secretary is the the backbone of any organization and a key player to grow the business. They make sure the the company is legally incorporated and post incorporation compliance requirements.

Every company shall have a Secretary. Every Company having an annual turnover of Sri Lanka Rupees One Million (1 Million) or Stated Capital of an amount of Sri Lanka Rupees Five Hundred Thousand or more (Rs.500, 000) shall have a qualified secretary.

Who are the Qualified Secretaries?

you can recruit or outsource your company’s secretarial services to any one of qualified individuals.

Chartered accountant
Lawyers
Member of the Association of Chartered Secretaries and Administrators
Member of Chartered institute of Management Accountants (CIMA)
Member of Cerifified Management Accountants of Sri Lanka (CMA)
Officers having at least 20 years experience in the Company Secretaries Field

However, If the figures are below the previously stated amounts, One of the director of the company can act as the secretary of the company if,

There are at least two directors in the company
The director who is acting as the secretary have a sound knowledge of the Companies Act.

Main Tasks of a Company secretary

a. Company Registration duties in Sri lanka

The secretary does a main task when registering a new company and handle the entire registration process

b. Post registration activities and compliances

This includes the activities Such as

Filling Annual returns
opening of bank accounts
passing resolutions
Maintaining share register/ Minute book/ share certificates
Communicating changes in the company address, name, secretary, directors, Stated capital
Ammendments to the Article of Association

What are the duties & Responsibilities of the secretary?

Making sure your company is legally compliant
(Companies act & Other legal requirements)

Assist to register the business and make sure the post registration Compliance activities

Cordinate with outside parties to run the business smoothly
( Banks/ Government Institutions)

Execute instructions of the Board of Directors

Maintain Minutes of meetings of Company and Directors

Arranging Annual General Meeting compliance with the requirement of Companies Act no. 7 of 2007 and Article of Association

Ensure Company’s compliance with its Article of Association, drafting and incorporating amendments

Certification of Company forms and Returns

Certification of Resolutions

Advise and attend to the issuing of Dividends to the shareholders

Declaration and certification of Annual Return in each year

Certification of Share Certificates

Maintain of Statutory Registers such as Register of Members, Register of Directors & Secretary, Register of Directors interest, Minutes book

Notify of changes regarding company

Why do you need to hire Tax Planner as your company secretary?

If you are looking to outsource your company’s secretarial needs, Tax Planner will be your best selection. We are a registered company secretary in Sri Lanka with a team of Fellow Chartered Accountants.

Our Secretary registration number: RCS1001741